Job Title

Program Coordinator I

Agency

Texas A&M University

Department

Center For Executive Development

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by pro moting a culture that respects all perspectives, talents & lived experiences . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Sel f less Service .

Who we are

Texas A&M University’s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School’s vision is to advance the world’s prosperity. To advance the world’s prosperity means providing a better future for generations who follow, including quality of life, environment, and economic systems. To fulfill this vision, our mission is to be a vibrant learning organization that creates impactful knowledge and develops transformational leaders. mays.tamu.edu

The Center for Executive Development (CED) at Mays Business School strives to provide fully custom executive education programs that cultivate ethical leaders. Embodying the Texas A&M traditions of excellence, integrity, leadership, loyalty, respect and selfless service, the staff at the CED welcomes the on-going dialog with clients in order to develop a tailored set of executive courses to meet their objectives. It is the CED’s mission to educate and empower transformational leaders for a global society .

What we want

The Program Coordinator I is responsible for working collaboratively with leadership to plan, develop, administrate, and implement quality programs to effectively meet client/participant needs, as well as the objectives of CED and Mays Business School.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience .

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume.

Position Details: Must be able to work irregular and occasional extended hours, as some events are held in the early morning, at night, and on weekends. Must be able to travel overnight .

Qualifications

Required Education and Experience :

• Bachelor’s degree or equivalent combination of education and experience.

  Required Knowledge, Skills, and Abilities:

• Ability to manage multiple projects under timelines.

• Strong organizational and time management skills.

• Must adapt rapidly to changing situations or last-minute challenges.

• Strong people skills, excellent verbal and written communication skills, and attention to detail are sought .

• Strong knowledge of word processing, spreadsheet, database and presentation skills.

• Ability to multi-task and work cooperatively with others.

• Ability to work in a fast paced, multi-dimensional work environment with a high degree of professionalism, accuracy and consistency.

• Must be able to communicate effectively and professionally with industry professionals.

  Preferred Qualifications:

• Experience with Microsoft Office Suite, Adobe Creative Suite, Registration software

  Essential Duties/Tasks

• Program Coordination - Primarily responsible for coordination of designated CED programs. Serves as primary point of contact for vendors, participants, and faculty. Coordinates dates and hours of programs in conjunction with other programs offered through CED. Directs or assists with logistical activities to promote the success of programs. Verifies program expenses are in line with projected budget and determines reasons for over/under budget. Submits compensation approval memo requests and compensation payment requests to CED business office. Coordinates programs held virtually, in-person, or hybrid. Creates user accounts, trains faculty, and produces programs during virtual sessions. Ensures all programs are compliant with safety and health policies and guidelines. Assists in establishing short and long term goals for the client portfolio. Strategically plans programs in coordination with other team members. Collaborates with CED staff to create programs for new clients and expanded programs for returning clients. Develops and maintains relationships with stakeholders including clients, faculty, outside vendors, and Center staff. Manages training site. Reserves hotel rooms for participants. Submits all vendor invoices.

• Instructor Coordination - Coordinates curriculum and class schedules with faculty and staff. Ensures adequacy of presentation materials. Ensures the availability of necessary training aids and assembly of training notebooks and related materials.

• Program Follow-Up - Reviews program evaluations to identify strengths and opportunities in the programs. Provides timely written feedback to presenters to assist them in reaching objectives and maintaining quality programs. Communicates with clients regarding the evaluation of each program. Responsible for ensuring that programs are delivered within budgets developed for program. Any discrepancies between actual and budget are identified and explained to Program Director. Maintains program records and databases.

• Participant Coordination - Schedules participant transportation back and forth from the venue each day. Arranges and implements orientation and banquet/program evening events at different locations . Arranges catering of meals to include breakfast, lunch , and some dinners. Schedules group p hoto s. Builds and implements program orientation, including speaking at the orientation. Is prepared to assist in other programs as needed.

• Team Coordination - Coordinates with Administrative staff for ordering of supplies for CED, such as materials, cases, certificate plaques, promotional items, coffee, sodas, cups, napkins, paper, notebooks, dividers, snacks, etc.  Maintains and coordinates training materials for program coordination. Assists in training student workers. Assigns projects to student workers.

  Why Texas A&M University?

  Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences . Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums.

• 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays.

• Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month.

• Automatically enrollment in the Teacher Retirement System of Texas.

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

• Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee.

For additional information on benefits Click here (http://employees.tamu.edu/benefits/_media/documents/200benefitsWellness101.pdf)

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)

• Retirement

• Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)

• Flexible Spending Accounts

• University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)

• Legal Statements

• New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)

• Prospective Employees

• Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

• Training and Development

• USERRA (https://www.dol.gov/agencies/vets/programs/userra)

• Nondiscrimination Notice