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Ponca City Public Schools

Job Description

Secretary Receptionist West Middle School

Reports to: Principal, Assistant Principal

Supervises: N/A

Qualifications: High School Diploma or Equivalent

At Least (1) Year of Office Experience

Job Goal: Serves as confidential secretary to the principal/assistant principals and as a facilitator for the school public being served by the school office.

Employment Terms: 10 Months, 8 hours per day

7:30 A.M. 4:30 P.M., exclusive of a lunch

Occasionally, special arrangements may be made with the

supervisor if the situation warrants. Supervisor approval is required

if the contract day varies.

FLSA Classification: Nonexempt

Evaluation: Annually by Building Principal

Physical Demands:This is an overview intended for compliance with the ADA it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements:Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds

Occasional Requirements:Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds

Visual Requirements:Close, color, peripheral, depth perception, ability to adjust focus

Hearing/Speaking Requirements:Adequate to exchange information

Essential Duties and Responsibilities:

Makes and receives telephone calls, takes messages and routes calls

Assists principal and assistant principals as needed in typing, filing, etc.

Assists visitor who come to the office area.

Assists students with transcripts as needed.

Keeps records on all new and withdrawing students.

Pulls transcript/health record/schedule for all students withdrawing from PoHI.

Performs appropriate computer work in student information program with withdrawals.

Prepares spring order for administrative supplies.

Prepares office inventory.

Assists in preparation of information for teacher folders.

Schedules parent/teacher conferences.

Assists with teacher checkout.

Distributes interschool mail.

Oversees Parent Access.

Checks time clock entri