Current Employees:

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The Gordon Center has an exciting opportunity for a full-time Sr. Program Coordinator to work in Miami, FL. The Senior Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. This position assists in the development, monitoring, and reporting of departmental budgets.

• Works closely with students to continuously evaluate their learning experience and improve quality and value of the program.

• Registers students for courses using University procedures and systems.

• Acts as an academic advisor for students in the program and as a career advisor for prospective and continuing students.

• Develops strategic partnerships with external entities and organizations.

• Creates monthly budget reports to ensure operations are within plan.

• Assists with database maintenance and enrollment management.

• Ensures administrative processes and associated forms for instructor services are completed in a timely manner.

• Responds to various instructor requests and telephone, email, and internet submissions for all programs.

• Prepares faculty payroll for the program.

• Plans and participates in open houses for the department.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent

• Minimum 3 years of relevant experience

• Skill in completing assignments accurately and with attention to detail.

• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

• Ability to process and handle confidential information with discretion.

• Ability to work evenings, nights, and weekends as necessary.

• Commitment to the University’s core values.

• Ability to work independently and/or in a collaborative environment.

• Proficiency in computer software (i.e. Microsoft Office).

  DEPARTMENT SPECIFIC FUNCTIONS

The Gordon Center for Simulation & Innovation in Medical Education (Gordon Center) is located at the University of Miami Miller School of Medicine. The mission of the Gordon Center is to develop, disseminate and evaluate leading edge educational programs by using advanced technology and simulation systems. The Gordon Center trains more than 18,000 registrants per year, including paramedic firefighters, nurses, physicians, medical students, and physician assistants.

The Senior Program Coordinator will assist with day-to-day administrative support for the Gordon Center

Direct Clientele Support

• Assist callers to the main Gordon Center telephone line with requested information about center programs and direct them to the proper staff or faculty member, taking messages and retrieving recorded voice mail messages and relaying as necessary.

• Maintain vigilance of Gordon Center daily schedule for:

• Prehospital Emergency Training (PET) Division continuing education classes, noting all locations.

• Medical student trainings, space assignments, and respective overseeing program staff and/or faculty

Administrative, Operations, and Clerical Support

• Provide cross coverage due to illness, vacation, special events, or accrued backlog

• Be competent in searching and entering events in Simmetrics, the software used to manage scheduling space in the Gordon Center to:

• Help input classes each term with respective facility needs for efficient allocation of space and resources.

• Assist in responding and fulfilling to requests to reserve rooms by other departments or centers.

• Process online parking validation for visitors and specified learners.

Data Analysis

• Maintains databases to support the department’s planning needs, goals, and objectives.

• Be a proficient user of the Gordon Center SQL Server Database to assist online registrants having difficulty and to conduct database searches, execute functions, and output reports:

• As needed by instructors, simulation technicians or faculty teaching or preparing to teach a class.

• Performs basic data analysis, research best practices and supports developing solutions and recommendations for the current business operations.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H6

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.