WHAT WE CAN ACHIEVE TOGETHER

The Conservation Program Operations Specialist will work towards meeting the strategic priorities of the program by implementing tactics for approved plans and completing day-to-day tasks and activities. They may be responsible for planning and execution of logistics for special events and/or meetings, purchasing, central filing, mail, assisting program staff with facility management, and telecommunications. They may assist with various safety protocols and requirements such as Youth Safety, including volunteers, waivers, gun safety, incident reporting, coordinating first aid trainings, purchasing of safety equipment etc. In addition, the Specialist may perform Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports and forecasts, and monitoring and preparing budgets. They will respond to inquiries about program activities, create program materials, and draft correspondence, and be well versed in the systems and resources utilized by the team to execute assigned tasks. They will maintain, track and research data, produce and review reports, and perform program analysis. The Specialist will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures; and provide support and targeted training related to the functional area of the team; and implement processes and practices to improve effectiveness. They will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.

Responsibilities & Scope

• Work within scope of program's strategic goals.
• Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor.
• Coordinate projects with several variables, working within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Perform non-routine analysis, research, and follow-through.
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.
• Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
• May act as a resource to others to solve problems and act in supervisor's stead when instructed.
• May supervise administrative and/or volunteer staff, including training and professional development.
• Provide input through project teams for the improvement of existing programs.
• Travel and work flexible hours as needed.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Work is diversified and may not always fall under established practices and guidelines.

This is a full-time, remote position based anywhere in Illinois, however, some travel to preserves and offices across Illinois will be required occasionally to assist with meetings, events, and other projects.

WE'RE LOOKING FOR YOU

The Nature Conservancy in Illinois is seeking a Conservation Program Operations Specialist to support the needs of staff across Illinois. If you are a highly organized, motivated, diplomatic problem solver with the ability to adapt easily to changing workflows, this is the place for you! The ideal candidate will love administrative and operational processes; have exceptional communication and collaboration skills; and experience executing operational duties. This is an exciting career opportunity for someone wanting to make a difference for people and nature with the world's leading conservation organization!