Weatherization Assistance Program Manager

Date Posted: May 1, 2024

Requisition ID: 443063

Location:

Indianapolis, IN, US, 46204

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Housing and Community Development Authority (IHCDA):

The Indiana Housing and Community Development Authority (IHCDA) is a quasi-agency of the State of Indiana and is committed to serving the entire spectrum of housing, from homelessness to homeownership. Our charge is to provide housing opportunities, promote self-sufficiency and strengthen communities, in order to build an Indiana with a sustainable quality of life for all Hoosiers in the community of their choice. To learn more about IHCDA visit us at www.in.gov/ihcda.

Role Overview:

This position will be responsible for the proper administration of all funds used in the Weatherization Assistance Program throughout the state of Indiana. The Weatherization Assistance Program provides home energy-savings updates to eligible households. Indiana typically serves over 800 households each year. This position contributes to fulfilling the IHCDA mission and meeting strategic and annual IHCDA operational and program goals by engaging in day-to-day operations for the Weatherization team.

Salary Statement:

The salary for this position traditionally starts at $59,800 but may be commensurate with education or work experience.

A Day in the Life:

Program Strategy (in partnership with the Director of Energy and Utility Programs)

• Set annual program strategy and objectives to effectively and efficiently expend Federal funds

• Develop and update all necessary program policies and guidance, including the program manual and state plan

• Interpret and apply federal guidance to program policy

• Ensure that the program is in compliance with all Federal and State legislation and guidance

Program Management

• Oversee all day-to-day operations of the program

• Develop & ensure all program Standard Operating Procedures (SOPs) are up to date

• Accountable for all Federal or State required plans, reports, and other documents are completed according to specifications and submitted on time

• Actively work in the software system to promote needed enhancements that will benefit the program

• Work closely with program staff and program monitors to ensure all work of the program is completed efficiently and effectively

• Coordinate with other IHCDA departments to ensure smooth program operations

• Respond to requests for information from IHCDA Leadership, State Leadership, and Federal Partners

• Participate in all Federal monitoring activities

• Oversee subgrantee and contractor progress and performance

• Actively build and maintain positive working relationships with subgrantees and contractors

• Plan sufficient training opportunities for subgrantees to effectively implement the program

• Oversee and assist with answering subgrantee policy and program questions

• Collaborate with program monitors and contractors to address any training/technical assistance needed

• Oversee tracking of client complaints regarding subgrantee performance

Supervise Staff

• Maintain a climate that attracts, retains, and motivates top-quality personnel

• Supervise and provide direction to program staff

• Train, enable, and empower program staff

• Ensure quality decision-making among program staff

• Anticipate conflicts and facilitate resolution amongst staff/stakeholders

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

• Bachelor’s degree required

• Experience in management, supervision, and federal and/or state grant funding is required

• At least 5 years of work experience and 2 years managing government or nonprofit programs (or similar compatible experience) required

• Highly collaborative style; works well with a variety of individuals with diverse backgrounds, education, learning styles, and economic levels

• Able to maintain confidentiality of client and agency information

• Strong attention to detail and follow-through

• Proactive in anticipating and alerting others to problems with projects or processes

• Able to learn quickly and apply new knowledge to existing frameworks

• Demonstrates a high level of problem-solving ability; thinks logically and analytically

• Excels at juggling multiple requests under time and resource pressures, while remaining flexible to changing assignments and agency priorities

• Demonstrates exceptional writing and editing skills

• Understanding of the technical nature of WAP

• Ability to attend multiple training courses at the Training Center currently located in Indianapolis and to understand the work that occurs in the field.

• Demonstrates business-related computer skills including Microsoft Word, PowerPoint, Excel, Teams, Outlook, and Internet usage (e-mail)

• Able to work independently and enjoy the creation and implementation of new initiatives

• Strong track record as an implementer who thrives on managing a variety of high-priority initiatives concurrently

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.